How Much Does Physiotherapy Software Cost in India?

Published prices in 2026

These are the prices physiotherapy software companies in India publish on their own websites as of October 2026. Always check their site before deciding, because prices change.

Software	Free start	Published price
Clinidiary	6 months, every feature	₹300 a month per physio, or ₹250 paid yearly, plus GST
Physio Software	15 days	₹999 a month, ₹3,999 for 6 months, ₹5,999 a year
PhysioCare PMS	10 days	From ₹699 a month
CoachFitOS	14 days	From ₹4,999 a month
SmartPT	Demo	Not published

For a fuller comparison of these products and what each one does, see the best physiotherapy clinic management software in India (2026).

The three ways software is priced

Per clinic, flat. One price whatever the size. Simple, but a solo physio pays the same as a clinic of eight.

Per user. Every login costs money, including your receptionist and your accountant. This gets expensive as you add front desk staff.

Per physiotherapist. You pay for the people who treat patients, and admin staff are free. This is how Clinidiary is priced: it grows with your income, not with your headcount.

Costs that are easy to miss

When you compare prices, ask about each of these:

WhatsApp messages. Some systems charge per message or need a paid WhatsApp Business API account. Clinidiary's WhatsApp reminders have no per-message charge.
Payment gateway fees. Collecting payments through a gateway usually means a fee on transactions and a wait for the money to settle. Clinidiary shows a UPI QR code from your own UPI ID, so the patient pays straight into your bank, with no gateway fee and no settlement wait. See GST billing and UPI.
Extra branches. Some plans charge per location. Clinidiary does not. See multi-branch physiotherapy clinic software.
Modules. Online booking, packages, reports or staff attendance sold as add-ons.
Setup and data import. Some vendors charge to move your data in. With Clinidiary you can bring your patient list in yourself.
Hardware. Desktop software may need a dedicated computer and backups. Cloud software runs on what you have.

Is free physiotherapy software worth it?

Free plans are a good way to start, but check three things:

What is left out. Free plans often limit patients, staff or features such as billing and reminders.
How long it stays free. A trial of 10 or 15 days is not enough to see a month-end. Clinidiary is free for six months with every feature, which covers several month-ends.
What happens when you stop. You should be able to export all your data, yourself, at any time. Clinidiary lets you download every record whenever you like.

Working out your real cost: an example

Take a clinic with three physiotherapists, two receptionists and one manager.

Per user at ₹700 each: 6 users × ₹700 = ₹4,200 a month.
Clinidiary: 3 physios × ₹300 = ₹900 a month, plus GST, after six free months. Paid yearly, 3 × ₹3,000 = ₹9,000 a year.

Now add what the software saves. If WhatsApp reminders prevent just two missed sessions a week at ₹600 each, that is about ₹5,000 a month back in the clinic. Our guide to reducing no-shows in a physio clinic explains how.

In short: ₹250 a month per physio when paid yearly. See run your physio clinic for just ₹250 a month.

What Clinidiary includes for the price

Every feature is included for every clinic: the diary and online booking, treatment notes, GST bills, UPI, packages, WhatsApp reminders, home visits, classes, video consultations, staff attendance and leave, stock and reports. There are no tiers to upgrade through.

Frequently asked questions