Clock on and off from any device
Every staff member opens My time and clocks on when they arrive and off when they leave, from the clinic computer or their own phone. The times are recorded against their name, and a manager can see who is in.
Leave, asked for and approved
Staff request leave from My time: the dates and the type. The owner or manager approves or declines it. Approved leave shows in the diary, so nobody books patients with a physio who is away, and repeat bookings never land in someone's time off.
Leave balances
Leave balances build up from each person's employment terms, so everyone can see what they have left. Casual staff and contractors do not build up leave, which is deliberate: a balance shown against a contractor is a number someone may one day ask to be paid out.
Timesheets ready for salary
At the end of the month, timesheets show each person's hours, ready for salary or for your CA. Managers approve them, so what goes to payroll has been checked.
Who can see and do what
Every person has one login and a role. There are six roles, with more than fifty permissions, and the server checks every one of them. A receptionist can book, bill and take payments but can never open clinical notes. A physio sees the diary and writes notes. An owner can do everything. Read more in patient data security and the DPDP Act.
When someone's role changes, they are signed out so the change takes effect immediately. When someone leaves, archive their login. Every note they signed and every payment they took stays linked to their name.
Pricing that suits a team
Clinidiary charges ₹300 a month for each physiotherapist after six free months. Receptionists, managers, accounts staff and owners are free, so adding a front desk person costs nothing.
Staff across branches
If your team works across branches, one login covers the whole practice. See multi-branch physiotherapy clinic software. Each physio's numbers are in clinic reports.
Frequently asked questions
Can staff mark attendance on their phone?
Yes. Staff clock on and off from My time on any device.
Does approved leave block the diary?
Yes. Approved leave shows in the diary, and bookings and repeat bookings will not land in it.
Can the receptionist see patients' clinical notes?
No. Front desk logins can never open clinical notes.
Do I pay for receptionists and managers?
No. Only physiotherapists are charged. Admin staff are free.